Holy Spirit Community Primary School is now in the ‘Implementing Stage’ of the eSmart Framework.

This means that across the six domains described in the ‘eSmart Framework’ ( Holy Spirit Community School has policies, procedures, practices and protocols set in place to deliver, promote and model smart, safe and responsible use of Information and Communication Technologies.


1.1  Holy Spirit Community School has an eSmart committee which is a sub-committee of the Holy Spirit Community School Management Team.  This team meets fortnightly and comprises of representatives from all levels of the school.  The aim of this committee is to guide the school community in the process of delivering smart, safe and responsible technology and wellbeing outcomes for all.

1.2  Holy Spirit Community School provides clear and consistent approaches when supervising students and their use of information and communication technologies.

1.3  Holy Spirit Community School collects ethical data annually.  There are currently 3 types of data collected:

  1. Equipment and devices audit;
  2. Staff Professional Development;
  3. Student Survey.

Why do we collect this type of data?  Each year an audit is completed by staff to ascertain the number and type of ICT devices and equipment in operation at H.S.  This data helps us manage budgets, foresee needs, locate equipment within the school and is used for insurance and business audit purposes.  Each year all staff members, teaching and non-teaching complete a survey called ‘ePotential’ which is based on skills, knowledge and pedagogy within the area of ICT.  This helps to govern future professional development directions.   Students in years 3-6 are asked this year to contribute to the data collection process.  Students in years 3-6 will be asked to complete a survey which asks them to answer questions based on their ICT device and equipment use.  This information is collected ethically, as no student can be identified by completing this survey, only whole school data will be realized.  This data will help us to plan a ‘Cyber Smart’ course and ‘scope & sequence’ outline of content for each grade level.  By using the data collected from our student group, Holy Spirit can plan rigorous and relevant programs for students.

1.4  Students at Holy Spirit Community School are encouraged to report incidents related to bullying including cyber bullying and any other inappropriate online behaviours by:

  • Reporting directly to the teacher on duty;
  • Reporting to a staff member with the assistance of another student;
  • Reporting in writing to a staff member;
  • Reporting to an adult/guardian at home and then seeking advice and assistance from the school;
  • Reporting by means of emailing or in writing.

All incidents of bullying in any form will be taken seriously by Holy Spirit Staff.   Staff will refer to the ICT Student User Agreement to ascertain if a breach of this agreement has occurred.  Staff will then complete an ICT Incident Report Form(see appendix 2.31a) and notify the principal and parents of the student/s involved.  The Principal and teacher/s will discuss possible actions and a plan of management will be enforced and monitored.  (Please refer to ‘Responding to Critical Incidents’ as per the Holy Spirit Community School ICT Policy)

1.5  New students and their families enrolled at Holy Spirit Community School will be provided access to the Information and Communication Technologies Policy and given the opportunity to discuss the procedures outlined in the policy with the Principal, Vice Principal and/or the Class Teacher.


2.1  Holy Spirit Community School has an up to date ICT Policy which has been recently endorsed by the staff and Education Board (August 2013)  At Holy Spirit Community School we recognise the need to integrate ICT throughout the curriculum.  Teaching and learning at Holy Spirit Community School aims at supporting, enabling and engaging the learner in the contemporary world. (Refer to Appendix 2.39 Contemporary Learning Schema) Holy Spirit Community School has used the ‘eSmart Framework’ (Refer to Appendix 2.39) which enables positive and safe use of Information and Communication Technological equipment. The aims of Holy Spirit Community School’s ICT program is aligned with the National Safe Schools Framework and its guiding principles including the  nine elements of framework outlined at

2.2  Holy Spirit has a whole school Behaviour Management Plan (Policy 3.1) which guides staff to quick, sensitive and consistent approaches to manage negative behaviour and guides student behaviour whilst at school.  Plans, procedures and protocols are in place to promote positive student behaviour at Holy Spirit Community School and  are aligned with the Holy Spirit Community School Vision Statement.

2.3  Holy Spirit Community School uses User Agreements to provide a common and agreed approach to safe, smart and responsible use of Information and Communication Technologies.  Copies of all ‘User Agreements’ can be found in the Holy Spirit Community School ICT Policy.


3.1  Holy Spirit Community School’s policies and procedures are governed by the values and beliefs set out in the Holy Spirit Community School Vision Statement.  A copy of the Holy Spirit Community School Vision Statement can be found in the Holy Spirit Community School ICT Policy.

3.2  Staff and students at Holy Spirit Community School use the Holy Spirit Community School ICT Policy as a living document which guides the daily use of Information and Communication Technologies in conjunction with the Holy Spirit Wellbeing Policy t0 ensure all members of the school community work in a safe, respectful and secure environment.

3.3  Holy Spirit Community School uses cross-age tutoring, mixed groupings, buddy systems, peer groups, collaborative teams and family groupings across the course of the year to enhance learning and teaching environments and promote healthy and respectful relationships across and within school levels.


4.1  Holy Spirit plans, implements, develops and assesses student social and emotional learning (SEL and Values Education Resources, Religious Education Program and Integrated Inquiry Units of Study) with the help and guidance of the Holy Spirit Student Wellbeing Leader.  This position is a Position of Responsibility and Leadership at the school.

4.2  Staff at Holy Spirit Community School model ‘best practice’ modes of behaviour when planning, teaching, facilitating and assessing  Information and Communication Technology.  Each member of staff is required to read, understand and sign the Holy Spirit Community School Staff User Agreement annually.


  “The Victorian and Australian Government promote school’s duty of care in attending to reported incidents involving ICT devices and equipment and cyber issues.  For the purposes of this document the term ‘Critical Incidents’ will refer to

   incidents involving:  inappropriate, objectionable or offensive language or images and inappropriate behaviours such as sexting,  bullying, threatening, harassing ,  identity theft, scamming and anti-social behaviours such as spreading hurtful

   rumours.  More information pertaining to these cyber issues can be found at”  (Holy Spirit Community School ICT Policy – 2013)

Staff at Holy Spirit Community School use effective management systems to respond to negative student behaviour  quickly, sensitively and appropriately when serious incidents arise staff use the ‘Responding to Critical Incidents’ procedures document found in the Holy Spirit Community School ICT Policy for step by step courses of action.

4.4  Holy Spirit staff are continually updated on the ‘smart’ use of technology via Techy Brekkies, staff meeting updates, school network desk top news, professional development, online courses, collaborative planning opportunities, use of ethical data collection, use of surveys, professional reading etc.

DOMAIN FIVE: AN eSmart CURRICULUM – Holy Spirit is currently updating and reviewing their Scope and Sequence Curriculum documents and this will be published in the very near future.

5.1 Holy Spirit Community has a plan to deliver explicit teaching of safe, smart and responsible ICT behavior and practices by integrating  learning outcomes in this area of the curriculum within context as documented in the Holy Spirit Cyber Safety Scope and Sequence document (2013).  Using this method allows students to learn safe, smart and responsible use of ICT tools and devices concurrently with other curriculum disciplines and regularly, thus making this a relevant, rich and practiced area of the curriculum.

5.2 Holy Spirit Staff are aware that the current ‘Cybersafety Scope and Sequence’ document written in 2013 is a work in progress and a living document.  Staff at Holy Spirit Community School are familiar with revisiting, reflecting on and improving strategies and resources to implement  rich, relevant and ‘best practice’ strategies to educate the students and wider community about the importance of responsible digital citizenship.  All staff members are committed to improving their understanding of cyber issues and share with colleagues collaboratively the fruits of their experience, professional reading and skills to contribute to future curriculum directions.

5.3 Holy Spirit Community School has a current ‘Cybersafety Scope and Sequence’ document which outline specifically areas addressed at various grade levels.  It is designed to complement the eSmart Framework and is divided into three specific areas of learning: 1. Safe use of ICT 2. Smart use of ICT 3. Responsible use of ICT.

5.4 Students and staff have a range of activities within the scope of the ‘Cybersafety Scope and Sequence’ document to develop action plans to extend their learning experiences and reach out to the wider community and in particular the school’s parent community.  Action plans can be incorporated into any area of the curriculum and offers student’s the opportunity to put their understandings into context and practice.  Class teachers are in the best position to help students design such actions in relation to the Integrated Inquiry Unit of Study students are participating in.

5.5 The students at Holy Spirit Community School have the opportunity to engage in various groupings to deliver and practice ‘Cyber Safety’ messages.  Using , SRC intiatives, ‘buddy’ programs, cross-age tutoring, mentoring within classrooms, utilizing community event days such ‘Internet Safety Day’ and the like students can take a more active and responsible role in the delivery of these messages.


6.1  Holy Spirit has a very rich partnership with the parents and carers within the school community.  This relationship is sustained and enhanced via our Parents and Friends Committee, Education Board, Volunteers including extra curricula and school hours programs, parish groups including Youth, Pastoral Care and Seniors Groups, parent committees such as Grade Six Graduation Committee just to name a few.

6.2  Parents are continually informed and updated with information pertaining to Information and Communication Technologies via the school newsletter and the ICT weekly articles, parent information evenings such as the ‘Cyber Safety’ night hosted by Susan McLean in Term 2, 2013, parent and teacher interviews, notices and curriculum overviews, invitations to school and classroom open days and  Parent Support Groups.

6.3  Holy Spirit Community School has a good working relationship with the local primary and secondary schools within the Maroondah Area.  The eLearning Coordinator is connected to the Eastern Region ICT Leaders group and meets with this group each term.  The Student Wellbeing Leader is a member of the East Central Cluster where best practice processes are shared within a Professional Learning Network.  Families and students of Holy Spirit Community School have access to a number of outside community services and health professionals associated with promoting and supporting student wellbeing and safety.  Local Police members and youth officers have been invited to participate in programs associated with safe, smart and responsible use of Information and Communication Technologies.  Holy Spirit Community School participates in National and State days of importance such as ‘Better Buddy Day’ to work with the wider community in promoting safe, smart and responsible use of Information and Communication Technologies.







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